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Personnel Templates

Employment Eligibility Verification Form (I-9)
On Wednesday, November 7, 2007, the USCIS released a revised Employment Eligibility Verification Form (I-9), which is now available for use. It is a federal requirement that US employers complete an I-9 form for all employees within the first three days of employment, and retain the form for one year after termination of employment or three years, whichever is longer. While employers may start using the form immediately, it will officially become effective when posted in the federal register at a later date.

Download I-9 form

Minnesota Employers & Personnel Records
In accordance with Minnesota Personnel record review and access act (M.S. §181.9631), Minnesota employers with 20 or more employees will be obligated to inform new employees of their right to review their personnel files along with the remedies associated with that review.

In partnership with the employers association, the Minnesota Chamber has developed two templates for our members’ use. Both have been reviewed for legality purposes. The first document can be incorporated into your personnel manual and the second used for new hire notification.

Personnel file review statement

Notice of rights to access to personnel file for all new hires

OSHA Posting
As you prepare for the start of 2008, remember that you must have your OSHA Summary Form 300A prepared and posted. To obtain a form or for a side by side, go to http://www.osha.gov/recordkeeping. This form summarizes the entries from the Form 300 Log at the end of the year and then is posted from February 1 to April 30 of the following year. The annual summary must also be certified by an executive of your organization.

Some organizations are exempt from these filing and posting requirements. OSHA uses the Standard Industrial Classification (SIC) Code to determine which establishments must keep records. You can search for SIC Codes by keywords or your 4-digit SIC to retrieve descriptive information on OSHA’s Web site at http://www.osha.gov/oshstats/sicser.html.

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